Tuesday, September 27, 2016

Sea Grant Knauss Host FAQs

When is Placement Week?

Placement Week is scheduled for December 5-9, 2016. Host offices are required to participate in presentations and interviews scheduled throughout the week.

Hosts begin the week by presenting a short overview of their office and the fellowship position to the Finalists (Finalists become Fellows once they have been matched with a Host Office).

Finalists then select Host Offices with whom they will interview. Interview sign-up sheets will be emailed to the Host Offices and interviews will ensue until Thursday, December 8, 2016.

How does a Host apply to the Knauss Fellowship Program?

All hosts are required to fill out the new Host Application Form.  If you need to update anything in the form after submission, please contact oar.sg.fellows@noaa.gov

Legislative Application Form

Executive Application Form

When is the deadline to apply as a host and submit a position description?

Legislative Hosts

November 21, 2016 – Close of Business

Executive Hosts

November 18, 2016 – Close of Business

When does a Host submit their interview availability for Placement Week?

Hosts need to submit their availability for 30-minute interviews with Knauss finalists throughout Placement Week. Host will have an opportunity to update their availability on December 5, 2016 after presenting to the finalists.

Legislative Hosts

November 22, 2016 – Close of Business

Executive Hosts

November 22, 2016 – Close of Business

When and where are Host presentations?

Presentations are limited to a maximum of 10 minutes (suggested 7 min plus 3 min for questions).

Legislative Hosts

Monday, December 5, 2016 9:30 AM to 2:00 PM

Location TBD

 

Executive Hosts

Monday, December 5, 2016, 8:00 AM to 5:00 PM

NOAA Auditorium (1301 East-West Hwy, Silver Spring MD, 20910)

When will hosts know how many Knauss Finalists signed up to interview?

Hosts will receive their interview schedule with finalist names via email.

Legislative Hosts

Monday, December 5, 5:00 PM

Executive Hosts

Tuesday, December 6, 12:00 PM

When are interviews during Placement Week?

Interviews take place at each host's office. Finalists will be provided locations and directions to host offices.

Legislative Hosts

Tuesday, December 6: 12:30 PM – 6:00 PM

Wednesday, December 7: 9:00 AM – 6:00 PM

Thursday, December 8: 9:00 AM – 12:00 PM

Executive Hosts

Tuesday, December 6: 1:00 PM – 6:00 PM

Wednesday, December 7: 8:00 AM – 6:00 PM

Thursday, December 8: 8:00 AM – 2:00 PM

How does a host submit their ranking forms to the Sea Grant office?

Once interviews have been completed, each Host Office must put into rank order (one Finalist per rank) each of the Finalists it interviewed. All  Host Offices must email these rankings to oar.sg.fellows@noaa.gov by Friday, December 9, 2016 by 6:30 AM. Failure to email these rankings to the National Sea Grant Office will disqualify a Host Office from consideration to host a Fellow.

Legislative Host Ranking Form

Executive Host Ranking Form

How are Hosts and Fellows matched? How does placement work?

Hosts will fill out a ranking sheet of Finalists they have interviewed and submit to the Knauss Program Manager by 6:30 a.m. on Friday, December 9, 2016. Those rankings will then be provided to the Finalists. Finalists will choose, following rank order, which Host Office they will commit to. A Finalist may only choose one Host Office. Once a Finalist has chosen a Host Office, that Finalist must cross his/her name off of every other list on which they are ranked. The process continues until everyone has selected a Host Office.

When and where are Placement Week Evening Activities?

The evening meet and greets are listed in the Placement Week Agendas, found on the Host Office Resources page.

When and how will a Host know if it is successful in getting a Fellow?

Each office that is successful will be notified by a phone call or in person from the Fellow directly on the afternoon of Friday, December 9, 2016. The Knauss Program Manager will notify each office that is not successful on the afternoon of Friday, December 9, 2016.

How is the fellowship agreement finalized?

Fellows will be provided with a ratification document. Hosts and fellows will sign the ratification document that commits the Host and the Fellow jointly to the fellowship program. It is signed by a Host Office representative, the Fellow, and the Knauss Program Manager.

Executive Hosts: Guidance on funds transfer to Sea Grant to support the Fellow will also be provided as part of the Ratification Document.

If a Host is successful in getting a Fellow, when does the fellowship begin?

The fellowship dates are February 1, 2017 through January 31, 2018. The start and end dates are flexible so as to accommodate the host and fellow’s schedules. Please consult the program manager (OAR.SG.Fellows@noaa.gov) if you have questions regarding start and end dates.

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